Overview
You can move a traveler from one of your trips to another using Edit Order. Their deposit and every payment they have made move with them, and you review their payment schedule before you save.
The short version
Open the trip → Travelers tab → click the traveler's row → View Details.
Click Edit Order in the left-hand menu (it is hidden for cancelled bookings and until the traveler has made a first payment).
Expand 1. Switch to different trip and select the new trip.
Choose the package, re-select add-ons, review Payment details.
Click Next through to Save Changes and confirm.
For the full walkthrough with screenshots, troubleshooting, and what happens to auto payments, see Transfer a Traveler to Another Trip.
Frequently asked questions
What happens to the traveler's payments when they switch trips?
Their payment history carries over. Everything they have paid is credited against the new trip's total, and the remaining balance is recalculated. A new payment schedule is built from the destination package's payment plan (the old unpaid installments are replaced) — it appears in the Payment details step, where you can edit the dates and amounts before saving.
Can I move a traveler to a trip with a different price?
Yes. The balance adjusts to the new trip's pricing. If the new trip costs less than they have already paid, you will see a Credit Balance prompt — you can proceed and refund the credit separately.
Can the traveler still use Klarna, Affirm, or Afterpay after the switch?
Yes. Buy Now, Pay Later is not limited to the original checkout. As long as they still owe a balance, they can pay it off with Klarna, Affirm, or Afterpay from their own traveler portal — before the switch or after it. A banner appears above their payment schedule: "Pay off your balance with Buy Now, Pay Later." If approved, the whole balance is cleared (plus a 4% convenience fee) and their remaining installments are closed out for them. The trip needs the providers toggled on under Payments > Payment Options, your payment account must be Stripe, and availability depends on the trip currency (Affirm is USD only, and BNPL is not offered on EUR trips). See How to Pay with Klarna, Affirm, or Afterpay on SquadTrip.
Do add-ons carry over?
No. Add-ons belong to the trip they were purchased on, so re-select them on the new trip during the transfer.
Can travelers switch trips themselves?
No. Only the trip organizer can move a traveler between trips using Edit Order.
What if the destination trip is full?
Increase the package or room inventory on the destination trip before switching.
Why is the trip I want missing from the list?
Only trips on the same organizer account, that are published, and whose end date has not passed will appear.
Is the traveler notified?
No. SquadTrip does not send an email or text when you transfer someone. Message them directly if the change affects what they owe or when.
Still need help?
Contact SquadTrip Support via chat or email at [email protected]. Include both trip names and the traveler's email address so we can review your setup quickly.