In SquadTrip, a package is the core building block of a trip and second step in the Trip Builder's Main Flow. It lets organizers create different pricing options, accommodation types, and experiences, such as single or double occupancy. Packages define prices, experiences and room availability making booking simpler for travelers and easier to manage for organizers.

Step 1: Go to Packages in Trip Builder

In your Trip Builder, select Packages from the left-hand menu. This is where you’ll set all package details, including pricing, dates, and accommodations.

Step 2: Choose Who Pays Processing Fees

Trip Settings block of the Packages page with the two processing-fee choices, organizer pays selected

Under Trip Settings, select who covers the processing fees:

All fees are paid by organizer – When this option is selected, all processing fees are included in the trip cost. Travelers won’t see any extra charges at checkout.
All fees are paid by traveler – When this option is selected, processing fees are added on top of the trip cost. Travelers will see the fee as a separate charge at checkout.

Step 3: Add Package Basics

Under the Trip Packages section of Packages tab click on “+ Add Package” button
After that you need fill up various packages details like the following:

Package Name – e.g., “Double Occupancy Room,” “Eco-Lodge Suite,” “Workshop + Accommodation.”
Package Description – describe what’s included (room type, meals, activities).
Trip Package Dates – set start and end dates. (The default dates are automatically set based on your trip’s start and end dates)
Capacity – set unlimited or add a booking limit.
Pricing- You can set the pricing based on Room Types or Set a Lump sum package cost. To set pricing based on Room Types, switch on the "Set pricing on room types" toggle.
Add Photos and Videos - Upload photos (up to 5 MB) or videos (MP4, MOV or WebM up to 50 MB) of accommodations, destinations, or experiences to make the package more engaging.
Then click the Save Changes button in the bottom purple band, then Next

Package form showing Package Basics, the capacity choice set to a limit of 20, the Set pricing on room types switch and the Add package media block

💡Tip - If some travelers are not staying the full trip: create separate packages with adjusted dates for shorter stays. This ensures flexibility for those joining part of the trip.

Step 4: Add Pricing Per Person Cost

Set your package cost to see both “Traveler Pays” and “You Receive”. Depending on your fee setting, the 6% processing fee is either added to what the traveler pays or deducted from what you receive.
This view appears only if “All fees are paid by organizer” is selected. If you’ve chosen “All fees are paid by traveler,” you can simply enter a total amount for the package.
Use Room Type pricing if you want to set costs based on different accommodation types.

Note: When “All fees are paid by traveler” is selected, you won’t see the fee breakdown, as you’ll receive the full package amount.

Step 5: Set Up Room Types Pricing

If you have multiple accommodations or occupancy rules:

Toggle Set pricing on room types on in the Packages page, then click Save Changes
Room types tab will appear on the left hand side bar after Packages. You need to go there.

Package form with the Set pricing on room types switch turned on

Create Room Categories (e.g., “Guesthouse Double,” “Eco-Lodge Single”).
Add Room Options for occupancy (e.g., 2 guests max, 11 double rooms).
- Example: If you have 22 travelers and 11 rooms with double occupancy, setting the occupancy limit ensures you don’t exceed available rooms.

Room Category form for Guesthouse Double with an inventory limit of 11 and a 2 Guests room option

Note - Read more about room types here How to Create Room Options | SquadTrip Help Center

Step 6: Promotion Options

Promotion block of the package form with the Enable promo tag switch on and the Mark as sold out switch off

Enable Promo Tag – In SquadTrip, a promo tag (Promotion Label) is a visual cue shown on packages to highlight limited availability and create urgency by displaying messages like ‘Only 5 remaining! Read more about Promo tag here How to Enable the Promo Label on Packages
Mark as Sold Out – Mark as Sold Out indicates that a trip, package, or room category is fully booked, stops new registrations, and enables the waitlist option. Learn more about waitlist option here How Organizers Can Activate Waitlist Option

FAQ on Packages

Can I set different dates for travelers not staying the whole trip?

Yes — create separate packages with shorter date ranges.

How do I handle accommodation and room limits?

Use Room Types to set exact occupancy and prevent overbooking.

How to set up room types in packages accurately?

After you have enabled room type, you need to go to room type tab and create clear room categories ( for example single, double, family) with specific occupancy and inventory limits and assign them to the packages.

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How to Create a Package