In Squadtrip, a package is the core building block of a trip. It lets organizers create different pricing options, accommodation types, and experiences, such as single or double occupancy. Packages define prices, experiences and room availability making booking simpler for travelers and easier to manage for organizers.
Step 1: Go to Packages in Trip Builder
In your Trip Builder, select Packages from the left-hand menu. This is where you’ll set all package details, including pricing, dates, and accommodations.
Step 2: Choose Who Pays Processing Fees
Under Trip Settings, select who covers the processing fees:
Organizer pays fees –When this option is selected, all processing fees are included in the trip cost. Travelers won’t see any extra charges at checkout.
Traveler pays fees – When this option is selected, processing fees are added on top of the trip cost. Travelers will see the fee as a separate charge at checkout.
Step 3: Add Package Basics
Under the Trip Packages section of Packages tab click on “+ Add Package” button
After that you need fill up various packages details like the following:
Package Name – e.g., “Double Occupancy Room,” “Eco-Lodge Suite,” “Workshop + Accommodation.”
Package Description – describe what’s included (room type, meals, activities).
Trip Package Dates – set start and end dates. (The default dates are automatically set based on your trip’s start and end dates)
Capacity – set unlimited or add a booking limit.
Pricing- You can set the pricing based on Room Types or Set a Lump sum package cost. To set the the pricing based on Room Types you need to switch on the Room Types toggle.
Add Photos - Upload photos of accommodations, destinations, or experiences to make the package more engaging.
Then click on Save change button in the bottom purple band and then click on Next button
💡Tip - If some travelers are not staying the full trip: create separate packages with adjusted dates for shorter stays. This ensures flexibility for those joining part of the trip.
Step 4: Add Pricing Per Person Cost
Set your package cost to see both “Traveler Pays” and “You Receive” (after the 6% processing fee).
This view appears only if “All fees are paid by organizer” is selected. If you’ve chosen “All fees are paid by traveler,” you can simply enter a total amount for the package.
Use Room Type pricing if you want to set costs based on different accommodation types.
Note: When “All fees are paid by traveler” is selected, you won’t see the fee breakdown, and as you’ll receive the full package amount.
Step 5: Set Up Room Types Pricing
If you have multiple accommodations or occupancy rules:
Toggle Room Types on in the Package page and then click on Save Packages> Save and Continue
Room types tab will appear on the left hand side bar after Packages. You need to go there.
Create Room Categories (e.g., “Guesthouse Double,” “Eco-Lodge Single”).
Add Room Options for occupancy (e.g., 2 guests max, 11 double rooms).
Example: If you have 22 travelers and 11 rooms with double occupancy, setting the occupancy limit ensures you don’t exceed available rooms.
Note - Read more about room types here How to Create Room Options | SquadTrip Help Center
Step 5: Promotion Options
Enable Promo Tag – In SquadTrip, a promo tag (Promotion Label) is a visual cue shown on packages to highlight limited availability and create urgency by displaying messages like ‘Only 5 remaining! Read more about Promo tag here How to Enable the Promo Label on Packages
Mark as Sold Out – Mark as Sold Out indicates that a trip, package, or room category is fully booked, stops new registrations, and enables the waitlist option. Learn more about waitlist option here How Organizers Can Activate Waitlist Option
FAQ on Packages
Can I set different dates for travelers not staying the whole trip?
Can I set different dates for travelers not staying the whole trip?
Yes — create separate packages with shorter date ranges.
How do I handle accommodation and room limits?
How do I handle accommodation and room limits?
Use Room Types to set exact occupancy and prevent overbooking.
How to set up room types in packages accurately?
How to set up room types in packages accurately?
After you have enabled room type, you need to go to room type tab and create clear room categories ( for example single, double, family) with specific occupancy and inventory limits and assign them to the packages.
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