Overview

SquadTrip lets you price packages by room type and occupancy instead of a flat per-person rate. Enable room-type pricing to create categories like Standard, Suite, or Villa, then set different price points based on how many guests share the room (single, double, triple, quad). Travelers select their room type and occupancy at checkout, and the per-person price adjusts automatically.

Package editor showing room type cards with occupancy limits and per-occupancy pricing fields

Getting to Room Type Setup

From your Dashboard, open the trip in the Trip Builder. Navigate to the Packages tab for the destination you want to configure. Enable the "Pricing on Room Types" toggle to switch from flat pricing to room-type-based pricing.

Creating Room Categories

With room-type pricing enabled, click "Add Room Type" to create categories. For each room type, configure:

Setting	What It Controls
Room Name	Label travelers see (e.g., Standard, Deluxe Suite, Villa)
Description	Room details, amenities, bed configuration
Quantity Available	Number of rooms of this type (or toggle unlimited)
Occupancy Range	Minimum and maximum guests per room

Create as many room types as your trip offers. Common setups include Standard/Deluxe/Suite or Single/Double/Triple tiers.

Setting Occupancy Limits

Each room type has a minimum and maximum occupancy. For example, a Standard room might allow 1-2 guests while a Villa allows 2-4 guests. Set these limits to match the actual room configurations at your accommodation.

The minimum occupancy determines the lowest guest count allowed. The maximum sets the upper limit. Travelers cannot book a room with fewer or more guests than these limits.

Configuring Per-Occupancy Pricing

For each occupancy level within a room type, set a separate per-person price. Pricing typically decreases as more guests share the room:

Room Type	Single (1 guest)	Double (2 guests)	Triple (3 guests)
Standard	$1,200/person	$950/person	$800/person
Suite	$2,000/person	$1,600/person	—
Villa	—	$2,450/person	$1,900/person

Enter the price for each occupancy level in the pricing fields. Leave a field blank or disabled if that occupancy count is not available for the room type.

Room Inventory and Availability

Set the quantity for each room type to control availability. When all rooms of a type are booked, it displays as "Sold Out" on the trip page. Toggle "Unlimited" if you don't need to cap room inventory.

Room availability updates in real time as travelers book. You can monitor availability from the Trip Data dashboard.

What Travelers See at Checkout

At checkout, travelers:

Select a room type from the available options (e.g., Standard, Suite, Villa)
Choose occupancy -- how many guests will share the room
See the per-person price adjust based on their selections
Complete payment at the calculated per-person rate

The checkout clearly shows the price breakdown so travelers understand exactly what they're paying.

Important Notes

Room-type pricing replaces flat per-person pricing -- you use one or the other per package
Changing room types after travelers have booked requires editing their orders individually
Deposit amounts and installment plans apply to the per-person price at the selected occupancy
Sold-out room types remain visible on the trip page with a "Sold Out" label

Troubleshooting

Problem	Solution
Room types not showing at checkout	Verify the "Pricing on Room Types" toggle is enabled in the Packages tab. Each room type must have at least one occupancy level with a price set.
Pricing shows wrong amount	Check the per-occupancy pricing fields for the specific room type. Each occupancy level has its own price -- ensure the correct amount is entered for each guest count.
Room showing sold out incorrectly	Review the quantity setting for that room type. If set to a specific number, check how many bookings exist. Increase the quantity or toggle to unlimited if needed.
Occupancy limits confusing travelers	Add clear descriptions to each room type explaining bed configurations (e.g., "1 King Bed" for double, "2 Queens" for triple). This helps travelers understand what each occupancy level means.

Frequently Asked Questions

Q: Can I set different prices for the same room based on occupancy? A: Yes, that's exactly what occupancy-based pricing does. A Standard room at single occupancy might cost $1,200 per person while the same room at double occupancy costs $950 per person. Set each price independently in the room type's pricing fields.

Q: What happens when a room type sells out? A: The room type remains visible on the trip page with a "Sold Out" label. Travelers can still see the room details and pricing, but the booking button is disabled. Other room types with available inventory remain bookable.

Q: Can I add room types after travelers have already booked? A: Yes. Adding new room types does not affect existing bookings. New room types appear on the trip page immediately and are available for future travelers. Existing travelers keep their current room assignment unless you manually change it via Edit Order.

Q: Is there a minimum or maximum number of room types I can create? A: You need at least one room type when room-type pricing is enabled. There is no maximum limit, but we recommend keeping it to 3-5 room types for a clean checkout experience. Too many options can overwhelm travelers.