Overview
SquadTrip lets you price packages by room type and occupancy instead of a flat per-person rate. Enable room-type pricing to create categories like Standard, Suite, or Villa, then set different price points based on how many guests share the room (single, double, triple, quad). Travelers select their room type and occupancy at checkout, and the per-person price adjusts automatically.
Getting to Room Type Setup
From your Dashboard, open the trip in the Trip Builder. Navigate to the Packages tab for the destination you want to configure. Enable the "Set pricing on room types" toggle on the package to switch from flat pricing to room-type-based pricing. The Room Types page in the Trip Builder sidebar is where you create and price your rooms.
Creating Room Categories
With room-type pricing enabled, open the Room Types page in the Trip Builder sidebar. Click "Add Room Category" to create a category, then "Add Room Option" to attach occupancy levels and per-person pricing to your packages. For each room category, configure:
Setting | What It Controls |
Room Name | Label travelers see (e.g., Standard, Deluxe Suite, Villa) |
Description | Room details, amenities, bed configuration |
Quantity Available | Room inventory available: Unlimited, Set a Limit, or Based on room options (each option then carries its own count) |
Occupancy | Set per rate row on the room option's rates table (Package / Occupancy / Amount Per Person) -- one option can carry a rate for 1, 2 and 3 guests |
Create as many room types as your trip offers. Common setups include Standard/Deluxe/Suite or Single/Double/Triple tiers.
Setting Occupancy Limits
A room option can be sold at several occupancies: click Add Rate on the option and add one rate row per package + occupancy (Standard @1, Standard @2 ...), each with its own per-person amount. SquadTrip shows the option's occupancy range (e.g. 1-3) from those rows.
There are no separate minimum/maximum fields: travelers can only pick one of the occupancies you priced, choosing the matching card (e.g. "2 travelers") on the Select a Room step at checkout.
Configuring Per-Occupancy Pricing
For each room option, add a rate per package -- Package(s), Occupancy and Amount Per Person (click Add Rate). Pricing typically decreases as more guests share the room:
Room Type | Single (1 guest) | Double (2 guests) | Triple (3 guests) |
Standard | $1,200/person | $950/person | $800/person |
Suite | $2,000/person | $1,600/person | — |
Villa | — | $2,450/person | $1,900/person |
Add a rate row for every package the room option is sold under; a room option with no rate for a package is simply not offered on that package.
Room Inventory and Availability
Set the quantity for each room type to control availability. When all rooms of a type are booked, that room shows "SOLD OUT" on the Select a Room step of checkout (the trip page lists packages, and a package only shows SOLD OUT when the whole package is gone). Toggle "Unlimited" if you don't need to cap room inventory.
Room availability updates in real time as travelers book. You can monitor availability from the trip dashboard.
What Travelers See at Checkout
At checkout, travelers:
Select a room type from the available options (e.g., Standard, Suite, Villa)
Choose occupancy -- how many guests will share the room
See the per-person price adjust based on their selections
Complete payment at the calculated per-person rate
The checkout clearly shows the price breakdown so travelers understand exactly what they're paying.
Letting Travelers Book and Pay Per Bed
For any room that holds 2 or more guests, travelers can book just their own bed and invite friends to fill the rest — each paying their own share. You turn this on with the "Occupants can book/pay separately" checkbox on each rate row of a room option (hidden for 1-guest rows): check it to let travelers book a single bed, or leave it unchecked to require the whole room to be booked together. See How Room Sharing Works on SquadTrip for the full walkthrough.
Important Notes
Per-bed booking is enabled with the "Occupants can book/pay separately" checkbox, which appears on room options for 2 or more guests — see How Room Sharing Works
Room-type pricing replaces flat per-person pricing -- you use one or the other per package
Changing room types after travelers have booked requires editing their orders individually
Deposit amounts and installment plans apply to the per-person price at the selected occupancy
Sold-out rooms stay visible on the Select a Room checkout step, greyed with a "SOLD OUT" label
Troubleshooting
Problem | Solution |
Room types not showing at checkout | Verify the "Set pricing on room types" toggle is enabled on the package in the Packages tab. Each room option must have at least one rate (Add Rate) for the package. |
Pricing shows wrong amount | Check the rate rows on the room option -- each package/occupancy pair has its own Amount Per Person. |
Room showing sold out incorrectly | Review the quantity setting for that room type. If set to a specific number, check how many bookings exist. Increase the quantity or toggle to unlimited if needed. |
Occupancy limits confusing travelers | Add clear descriptions to each room type explaining bed configurations (e.g., "1 King Bed" for double, "2 Queens" for triple). This helps travelers understand what each occupancy level means. |
Frequently Asked Questions
Q: Can I set different prices for the same room based on occupancy? A: Yes, that's exactly what occupancy-based pricing does. A Standard room at single occupancy might cost $1,200 per person while the same room at double occupancy costs $950 per person. Add one rate row per occupancy on the room option (via Add Rate) and give each its own per-person amount.
Q: What happens when a room type sells out? A: The room stays visible on the Select a Room step of checkout with a "SOLD OUT" label and its Pick button disabled; other rooms with inventory remain bookable. The trip page itself only shows SOLD OUT when the whole package is sold out.
Q: Can I add room types after travelers have already booked? A: Yes. Adding new room types does not affect existing bookings. New room types appear on the trip page immediately and are available for future travelers. Existing travelers keep their current room assignment unless you manually change it via Edit Order.
Q: Is there a minimum or maximum number of room types I can create? A: You need at least one room type when room-type pricing is enabled. There is no maximum limit, but we recommend keeping it to 3-5 room types for a clean checkout experience. Too many options can overwhelm travelers.
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