Room sharing lets one traveler book their own bed in a multi-person room, then share a link so friends can join the same room and each pay for their own spot. Nobody has to front the cost of a whole room, and SquadTrip keeps the rooming list up to date automatically — no manual roommate-matching. Room sharing is set on each way a room is sold: set Sold as to Shared in the room’s form. If your trip was created on an older version of SquadTrip, some screens may look different.

Room sharing turns one booking into a self-filling room:

Every booking is attributed to the right room automatically, so the lead never collects money from anyone and you never match roommates by hand.

Room sharing is set on each way a room is sold. Under How it sells in the room’s form, set Sold as to Shared (each traveler pays for their own spot) on any way with an Occupancy of 2 or more, to let travelers book and pay for a single spot. Whole room means one booker pays for every spot. For every setting in the room’s form, see Add a room and choose how it's sold.

To check or change it (you can do this while the trip is published, but a way travelers have already booked keeps how it’s sold):

The two choices under Sold as:

Open spots fill in three ways: through the booker’s share link; with Anyone chosen under Who can fill an open spot?, by the next traveler who books a spot of the same kind on the trip page (oldest room first); or by you, with Add a traveler on the trip dashboard’s Rooms tab. With Friends only, a spot nobody fills stays open until the trip closes. A room for one is always sold whole, since there is no one to share with.

On the trip page, a traveler picks a room and chooses how much of it to pay for. On a shared row, such as “2 to a room” with “shared” under it, they can book just their own spot instead of the whole room.

For example, a Garden Room sold “2 to a room” at $875 per person comes to $1,750 for the whole room. The traveler pays $875 for their spot, not the full $1,750.

On a shared row, the traveler sets Guests to how many people they’re paying for, themselves included. They can raise it to also pay for someone they’re bringing, which is useful when, say, a couple wants one person to cover both spots. Then they click Book now.

The row then says what they get, such as “You're booking 1 of 2 spots in this room.”, and shows what You pay. At checkout, the Your room card shows one spot for each person: You, Your guest, and for a spot nobody has paid for, Roommate's spot on a room open to anyone or Your friend's spot on a friends-only room. Under the spots it reads “You're paying for your spot today. After you pay, you'll get a link to share with your friend so they can book their own spot.” On a room open to anyone, while the trip still has unbooked rooms of that kind, the traveler can also tick the box I'm booking with a friend who will register separately. The other spot is then reserved for their friend for 7 days and its chip reads Your friend's spot; if the friend hasn't booked by then, the spot is offered to other guests.

This screenshot shows the earlier row wording; today's row and checkout card read as described above.

After checkout, the lead traveler gets a room code and a private share link on the confirmation screen and in their booking email. The code looks like GAR-GAR-4821.

The link can be shared by text message, email, or a messaging app. Anyone who opens it lands directly in the same room. The block also shows live Room status: how many spots are paid, how many are still open, and the price per spot, so the lead knows when the room is full.

When a friend opens the share link, they go straight to checkout for that exact room. A banner confirms it reads "You're joining [name]'s room" along with the room code and room name.

The friend pays only for their own spot — the same per-person price the lead paid — and books on their own payment plan. They never see anyone else's payment details.

Open the Rooms tab on your trip dashboard to see every room and who's in it. Each room is auto-numbered and shows its occupants, a status pill (for example, "2 of 2 booked"), how much has been collected and whether the room is paid in full. Partly filled rooms show a "+ N open spots" indicator.

You can copy a room's share link to re-send it, fill an open spot yourself with Add a traveler, move a traveler to another room of the same kind with ⇄ Move to another room, and export your rooming list (Export > Rooming list (PDF)) to hand off to your accommodation. See Move travelers between rooms and print the rooming list.

Each occupant's payment is fully independent:

The organizer receives the full room price only when every spot is paid for. If a traveler books one spot and nobody fills the rest, only that spot is paid and the rest of the room stays empty (it can fill through that traveler's share link, a traveler placed in a room open to Anyone, or Add a traveler on the Rooms tab). If you sell rooms only as a whole (for example, a cabin for a booker and their guest), set Sold as to Whole room so each booker pays for the entire room. No single traveler is ever on the hook for someone else's share.

Q: Do I need to turn on room sharing, or is it automatic? A: Room sharing is controlled by Sold as on each way a room is sold, and a new room’s first way starts as 2 to a room, Shared. On the Rooms step of the Trip Builder, click Edit on the room and choose Shared for each way of 2 or more guests to turn it on.

Q: How much does each person pay in a shared room? A: Each occupant pays the per-spot price, which is the Price per person you entered on that way to sell the room. A Garden Room for 2 at $875 per person totals $1,750. Everyone pays on their own schedule, and the organizer receives the full room price once it's filled.

Q: How does a friend join the same room as me? A: After you book your bed, SquadTrip gives you a room code and a private share link on your confirmation screen and in your email. Send the link to your friend by text, email, or messenger. When they open it, they go straight to checkout for your room and pay for their own spot.

Q: What happens if nobody fills the other spots in my room? A: On most rooms, open spots are only reachable through your share link, so they stay open until someone uses it or the trip closes. On a room your organizer opened to anyone on the trip, another traveler booking a spot can be placed in your open spot. You're only ever charged for the spots you chose to pay for. Organizers can see partly filled rooms on the Rooms tab, follow up, and fill a spot with Add a traveler.

Q: Can one person pay for more than one spot? A: Yes. On the trip page, a traveler raises Guests on a shared row to pay for people they're bringing, for example one partner paying for both spots in a room for 2. The row updates to show how many spots they get and what they pay.

Q: How do I see who's in each room as an organizer? A: Open the Rooms tab on your trip dashboard. Every room is auto-numbered and shows its occupants, an "X of Y booked" status, the amount collected with a paid-in-full / not-fully-paid note, and any open spots. You can copy a room's share link to re-send it and export the rooming list for your accommodation.

Contact: [email protected]