Overview
SquadTrip's itinerary builder lets you create a day-by-day schedule with activities, descriptions, and photos. Travelers can view the itinerary on the trip page and download it as a PDF for offline reference. You can reorder days and activities with drag and drop.
Getting to the Itinerary Builder
From your organizer dashboard, click "Edit" on the trip you want to update
In the left sidebar, click "Itinerary" under Optional Enhancements
The itinerary builder opens with your existing days (or empty if starting fresh)
Add a New Day
Click the "+Add Day" button to add a new day. For each day, enter:
Field | What to Include |
Title | Descriptive name for the day (e.g., "Beach Day & Snorkeling") |
Description | Outline of the day's activities |
Images/Photos | Optional -- one photo or video (MP4, MOV or WebM up to 50 MB) per day, cropped to fill a fixed-height frame |
Add Activities Within a Day
Click "Add Activity" within any day to add specific events or timed activities. Each activity has its own title (e.g., "9am Breakfast"), description, and icon. Photos are added at the day level, not per activity.
Reorder Days and Activities
Action | How |
Reorder entire days | Drag the three horizontal lines (hamburger icon) next to any day |
Reorder activities within a day | Drag and drop activities to a new position within the same day |
Edit an entry | Days: click the three vertical dots on the day card. Activities: edit the fields in place and use the trash icon to delete |
Click "Save Changes" after making edits, then "Next" to proceed.
Itinerary PDF Download
Travelers can download your itinerary as a PDF directly from the trip page. The PDF includes:
Day-by-day breakdown with titles and descriptions
Activity details and timing
Images (when included)
This is useful for travelers who want a printed or offline copy during the trip.
Important Notes
Day numbers (Day 1, Day 2, etc.) are assigned automatically from each day's position and can't be edited directly -- but every day can have its own custom title (e.g., "Beach Day & Snorkeling"), and reordering days renumbers them
Multiple activities can be grouped within a single day
Use landscape-oriented photos -- images are cropped to fill a fixed-height frame
The itinerary is optional -- you can publish a trip without one
Travelers see the itinerary on the trip page after it's published
Troubleshooting
Problem | Solution |
Can't add a new day | Make sure you clicked "+Add Day." If the button doesn't respond, refresh the page. |
Drag and drop not working | Try a different browser. Drag and drop works best in Chrome and Edge. |
Photos not displaying correctly | Upload landscape photos. Images are cropped to fill a fixed-height frame, so portrait photos lose their top and bottom. |
Itinerary not showing on the trip page | Save your changes and ensure the trip is published. Unpublished trips don't show itineraries to travelers. |
Frequently Asked Questions
Q: Can travelers see the itinerary before booking? A: Yes. The itinerary is visible on the public trip page, so potential travelers can review it before deciding to book. This helps set expectations and can increase conversions.
Q: Can I update the itinerary after travelers have booked? A: Yes. You can edit the itinerary at any time. Changes are reflected immediately on the trip page. Consider notifying travelers through Group Chat when you make significant changes.
Q: What's included in the PDF download for travelers? A: The PDF includes the full day-by-day itinerary with titles, descriptions, activity details, timing, and images. It's formatted for printing with SquadTrip branding.
Q: Is there a limit on how many days or activities I can add? A: The number of days matches your trip duration, including both the start and end dates (e.g., a trip from March 1 to March 7 allows 7 days). Activities within each day are unlimited. Keep the itinerary organized and concise so travelers can easily scan it.
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