Rooms and packages decide what travelers choose on your trip page and what you can do after they book. Plan them here before you set anything up. If your trip was created on an older version of SquadTrip, some screens may look different.
Prefer to watch? This video shows what you set up and what travelers see, in under two minutes.
Why use rooms
If people sleep somewhere on your trip, sell rooms. Rooms are how SquadTrip knows who is in which room:
Every traveler gets a real room. At checkout, travelers see their room with a spot for each person: You, Your guest or Open spot.
Roommates are linked. When Jordan Rivers books one spot in a Garden Room, Jordan gets a share link right after paying. Keisha Okafor opens it, pays for her own spot and lands in Jordan's room.
Open spots can fill with solo travelers. You choose who can fill an open spot: Friends only (the spot waits for the booker's share link) or Anyone (a solo traveler can be placed in it).
You can move people. The Rooms tab on the trip dashboard shows who is in each room. From there you can Move to another room or Add a traveler to an open spot.
The rooming list makes itself. After travelers book, Export > Rooming list (PDF) on the Rooms tab gives your hotel one line per spot, with the names travelers give you. See Move travelers between rooms and print the rooming list.
Rooms are counted. Travelers can't book more rooms than you have, and a room shows as sold out when the last one is booked.
A package named "Double Occupancy" does none of this. Travelers pick it before anything else and nobody gets a room, so none of the above happens. Before you publish, if your packages look like Single and Double, the Packages page offers Combine into one room.
The easy way: let the AI builder set it up
You don't have to work this out yourself. Tell the AI builder about your trip, or give it your itinerary or your hotel's room list, and it works out your rooms, how each one is sold, and any packages and prices. You see the result before anything goes live.
When you create a trip, the first screen asks What kind of trip are you planning? Under Build with AI, click Start with AI, drop a file on Drop your flyer or files here (PDF, PNG, JPG, XLSX, CSV or DOCX), or click Or describe it in a chat. When the chat has what it needs, click Build my trip. A review page opens with your trip page as travelers will see it. Nothing is live until you publish.
Already have a trip? Click ✦ AI editor at the top of any Trip Builder step, or Edit with AI on the trip dashboard. Paste an update from your hotel, share a new room list, or ask for a change in your own words. The AI editor shows you every change before anything is saved. See Build or edit a trip with AI.
What to tell the AI:
Where people stay, such as one hotel, a villa or a ship.
Each kind of room and how many you have, such as 8 Garden Rooms and 4 Beach Suites.
How many people sleep in each room.
Whether travelers who don't know each other may share a room.
The price per person, and the price for a room to yourself if you offer one.
Any versions of the trip, such as Standard and VIP, or 4 nights and 7 nights.
Add your dates too: the AI builder needs them before it can build. If you leave a price out, it uses a placeholder and asks you to confirm it under Needs you before publishing.
For example, you might type:
"Bali Wellness Retreat, 10 to 17 May 2027 in Ubud. 8 Garden Rooms for 2: $875 per person to share, $1,250 for a room alone. Solo travelers can be paired up. 4 Beach Suites for couples at $1,450 per person. A Premium version adds daily spa treatments for $300 more per person."
Plan it yourself in four questions
Rather set it up yourself? Answer these questions in order. Each one adds a building block: rooms, then ways, then options, and last of all packages.
Does anyone sleep somewhere? If not, as on a day tour or a festival pass, you don't need rooms. Travelers pay one price per person and say how many are coming.
What kinds of room do you have, and how many of each? Each kind is a room, such as a Garden Room you have 8 of and a Beach Suite you have 4 of. A room has a name, photos and a count.
How can each room be booked: by how many people, whole or per spot? Each answer is a way. A way sets how many people share the room and whether it's sold as a Whole room, where one booker pays for every spot, or Shared, where each traveler pays for their own spot. One Garden Room can sell "2 to a room" and "Private room, just you" at the same time.
Does a room come in variants that travelers choose between, like king or two queens? Those are its options, such as One king and Two queens, each with its own ways and prices. Most rooms don't need any.
Only then ask: is there a different version of the whole trip that changes what everyone gets, such as Standard vs VIP, 4 nights vs 7 nights, two different hotels, or with or without flights? Each version is a package. Travelers choose a package first and then a room in it, and each room has its own price in each package. Even one room with a couple of options doesn't need a package.
Packages are differences in the trip. Rooms are differences in the room you sleep in. Single vs double, king vs two queens, and Garden Room vs Beach Suite are never packages: they're ways, options and rooms.
Common setups
Find the trip that looks most like yours. Prices are per person. On a trip with packages, each room has a price in each package.
Your trip looks like... | Build this | Travelers see |
A retreat with shared or private rooms | One room, the Garden Room, with Set a limit of 8, sold two ways: "2 to a room" (Shared, $875) and "Private room, just you" ($1,250). | One Garden Room card with two rows. A traveler alone pays $875 and leaves a spot open for a friend, or $1,250 for the room. Two friends can book together for $1,750. |
A hotel block of doubles and quads | Two rooms, a Double Room (Occupancy 2) and a Quad Room (Occupancy 4), each Shared, with Set a limit at the rooms in your block. Choose Unlimited if the hotel can always add more. | A card for each room. With Anyone under Who can fill an open spot?, solo travelers fill the quads together. |
A girls' trip, 4 to a villa room | One room, the Garden Villa, Occupancy 4. Sell it Shared with Friends only if each friend pays for her own spot, or as a Whole room if one person pays for all 4. At $400 per person, the whole room sells for $1,600. | Shared: the booker pays for her spot and gets a share link for the other 3. Whole room: one booker pays for all 4 and adds the names after paying. |
VIP vs Standard at the same hotel | Two packages, Standard and VIP, both priced By room. Your rooms stay the same: type each room's price in each package, and leave a box blank for a room you don't sell in that package. | Choose your package with both packages. Each package opens to its own rooms and prices. |
4 nights vs 7 nights | Two packages, 4 nights and 7 nights, both priced By room, with the same rooms at different prices. | The same as VIP vs Standard. |
Two hotels | Two packages, one for each hotel, both priced By room. Add each hotel's rooms, then price each room only in its own hotel's package: leave the other package's boxes blank. | Choose your package with a package for each hotel. Each package opens to its own hotel's rooms. |
A family resort priced by who's in the room | One room, the Beach Suite, with a way for each mix: Occupancy 2 named "2 adults" and Occupancy 3 named "2 adults, 1 child", both Whole room. Set the price per person so the room total comes out right. | One Beach Suite card with a row for each mix, priced per room. |
Hotel rooms with a choice of beds | One room, the Ocean Front Room, with Set a limit of 10 and two options, One king and Two queens. Tick Count per option only if you have a fixed number of each, such as 5 and 5. | A row for each option and way, such as One king, "2 to a room". With Count per option, One king shows sold out once its 5 are booked, and Two queens stays bookable. |
Cruise cabins | Each cabin type is a room, such as Interior Cabin and Oceanfront Cabin, with a way for each number of people (2, 3 or 4), each with its own price per person. | A card for each cabin type, with a row for each number of people. |
Specific cabins or room numbers | Each cabin is its own room, such as Cabin 301 and Cabin 302, with Set a limit of 1 and an option for each bed choice. | A card for each cabin. Once Cabin 301 is booked, it shows as sold out. |
A day tour or festival pass | No rooms: a package priced One price per person. | One card with the price per person, "How many are coming?" and Book now. |
What travelers will see
On the Rooms step, you build a list of rooms. Here the Bali Wellness Retreat sells rooms only: a Garden Room, a Beach Suite and a Guesthouse, each sold one or two ways.
On your trip page, travelers see the same rooms under Choose your room. Each way is a row with its Total, a Guests or Rooms count, and its own Book now.
What else travelers see depends on how you set up the trip:
Rooms only, or one package priced by room: travelers never see a package. Your rooms sit right under Choose your room.
Two or more packages: the list is headed Choose your package, and travelers click See rooms on a package to see its rooms.
A package that sells one room shows as that room's card, labelled "Package · VIP".
Small trips open fully. If the whole trip has 6 prices or fewer, everything is open and there's nothing to click. Each way a room is sold, in each package, counts as one price. In a package with more, each room shows its lowest price after From, and See options opens its rows.
Shared rows explain the open spot. If you leave Tell travelers more (optional) empty, a shared row reads "Pay for your own spot. The other spot stays open for a friend through your link."
Click Preview at the bottom of the Rooms step to check your trip page before you publish.
Set it up
When you know what you're building, these articles take you through it click by click:
Set up rooms for your trip: choose how you sell the trip, add rooms, and price them in each package.
Add a room and choose how it's sold: every field of the room form.
How to Create a Package: add a package and choose how it's priced.
Questions
Message us in the app and we will help you set it up.