Not sure how to set this up? Plan it first in Plan your rooms and packages, or describe your trip to the AI builder and let it build the rooms for you.

This video shows how rooms and packages work, from what you set up to what travelers see.

This article takes you through the Rooms step of the Trip Builder click by click: choosing how you sell the trip, adding rooms, pricing them in more than one package, and what you can still change after you publish. For every field of the room form, see Add a room and choose how it's sold.

On a trip with no rooms or packages yet (for example after you delete them all), the second step of the Trip Builder menu reads Pricing and asks How are you selling this trip? Pick the choice that matches what travelers will see. Not sure which? See Plan your rooms and packages.

Click Continue. Travelers choose a room opens the form for your first room, Different packages opens What's different between your packages?, and No rooms opens the package form with One price per person chosen.

You can change your choice until the trip is published. After that first choice, the menu names the step for what you set up: Rooms when you sell rooms only, or Package or Packages followed by Rooms when a package is priced by room.

When you create a trip, click Start with AI under Build with AI on What kind of trip are you planning?, then describe the trip or drop in an itinerary or your room inventory list. The AI builder creates the rooms, the ways each one sells, packages and prices, and you review it all before anything goes live. On a trip you already have, click ✦ AI editor at the top of any Trip Builder step, or Edit with AI on the trip dashboard. Nothing changes until you confirm it. For what to tell the AI, see Plan your rooms and packages.

Click Rooms in the Trip Builder menu. The list shows every room travelers can book, in the order they see them on your trip page. Each room shows how many you have, its photos, each way it's sold with its price, and how many are booked, such as "2 of 10 booked".

A pill next to a room's name shows when it's Sold out, closed to new bookings, or marked hides when sold out.

When you sell rooms only, About what you're selling sits at the top of the Rooms step. Its settings cover the whole trip:

Click Save, which appears once you change something. If you add a second package later, these settings become the first package's.

Click + Add a room. Under The room, type the Room name, choose How many you have (Unlimited or Set a limit) and add Photos. Under How it sells, set the Occupancy, the Price per person, whether it's Sold as a Whole room or Shared, and the Name travelers see. To sell the same room another way, click + Add another way to sell this room, for example as Private room, just you.

Click Save room. The room appears in your list. For every field, who can fill an open spot, and options such as a king bed or two queens, see Add a room and choose how it's sold.

Use packages when travelers choose a version of the trip first, such as Standard and Premium. On the package form, How is this package priced? offers One price per person or By room. A package priced By room takes its prices from your rooms, and its Rooms in this package box has Edit rooms and + Add a room. See How to Create a Package.

In a room's form, every way to sell it has a price box for each package priced by room. Type a price in each package that sells the room. Blank = not sold in that package.

On the Rooms step, Packages & pricing says how many room packages the trip has. If a room has no price in any package, a note names it: travelers can't book it until it has a price in at least one package. Click Open grid to see every price at once.

In Packages × rooms, each row is a room and a way it's sold, and each column is a package. Click a price, type the new one and click Save. Click + Add price to sell that row in a package that doesn't sell it yet. Every price is per person; a whole room sells for the price per person times its size. With more than three packages, use Next › and ‹ Previous to see the rest.

Each price saves as soon as you click Save, and the room's form shows the new price.

Selling rooms only, and now you need a second package such as VIP? On the Rooms step, click Add a second package. SquadTrip asks What's different between your packages?: tick what changes the price (Tier, Length of stay, Hotel or Airfare), name each one, and click the create button, which says how many packages it will make. Your rooms keep their prices in the first package, and the price grid opens so you can price the others.

To add one package by hand instead, click Add one package yourself, type a name under Name package 1 (for example Standard) and click Continue. Your rooms, prices and settings become that package, and the package form opens for your second package.

Room types, beds and who's in the room are never packages: they go on the Rooms step as rooms, options and ways to sell.

Packages named like ways to book a room, such as Single and Double, make travelers pick a package first, and nobody is placed in a room. When SquadTrip spots packages like these, the Packages page shows a note above them with Combine into one room and Keep as packages.

Click Combine into one room. Type the Room name, check How many you have and How each package carries over, and read Travelers will see:. If the packages ask for different deposits, choose One room, one deposit. or Keep them as packages, each with its own deposit. Then click Combine.

Each package becomes a way to book the new room at its price, and its add-ons and promo codes move with it. The room opens on the Rooms step so you can add photos and a description. Combining can't be undone, and it's only available before the trip is published or booked.

If they really are different packages, click Keep as packages. When you name a new package something like Double, the package form also offers Set it up as a room, or Keep as a package if you mean it.

If your packages still look like Single and Double when you click Publish, SquadTrip shows Before you publish first. Click Fix it first to go to the Packages page, or Publish anyway.

After you publish, your rooms stay editable. Changes to rooms, options and prices that nobody has booked show on the trip page as soon as you save, so you can add rooms, ways and options and change prices and counts. What travelers have already booked stays as they booked it:

Changing how the trip is set up waits until you unpublish it: the choice on How are you selling this trip?, adding a second package, creating or combining packages, and How is this package priced?

The Rooms tab on the trip dashboard shows who is in each room and which spots are open. From there you can Move to another room or Add a traveler to an open spot. In a saved room's form, Open Rooms tab → takes you there. See Move travelers between rooms and print the rooming list.

For common setups, from a retreat with shared or private rooms to VIP vs Standard packages and cruise cabins, and what travelers see for each, see Plan your rooms and packages.

Message us in the app and we will help you set it up.